PRIVACY NOTICE
CYCLADIC Villa Kamari (www.cycladicvillaparos.com) fully shares your concern regarding your personal data. Our policy reflects the requirements of the EU’s General Data Protection Regulation as best we know (a.k.a. GDPR). Our objective is to be as honest and transparent as possible regarding the personal data we collect and the way we process it.
Ι. Types of personal data collected – Purposes
Through our website (www.cycladicvillaparos.com), personal data are being collected and processed for the following purposes:
Contact — The phone number and the e-mail address through which you can contact us can be found on our website. During the communication process, personal data will be collected (your name, email address, message, etc.).
Usage data — when you visit our site, we will store: the website from which you visited us from, the parts of our site you visit, the date and duration of your visit, your anonymised IP address, information from the device (device type, operating system, screen resolution, language, country you are located in, and web browser type) you used during your visit, and more. We process this usage data using Matomo Analytics for statistical purposes, to improve our site and to recognize and stop any misuse.
Cookies — we use cookies (small data files transferred onto computers or devices by sites) for record-keeping purposes and to enhance functionality on our site. You may deactivate or restrict the transmission of cookies by changing the settings of your web browser. Cookies that are already stored may be deleted at any time.
Booking Enquiry — When you make an enquiry on our website using either our booking enquiry form or our contact form, we collect the data that you submit in the form, as listed below: name, e-mail, contact number, arrival and departure dates, number of adults and children that will be staying at the house, and any other information you choose to include in the relevant message field.
Should you send the request for your reservation to our e-mail address, any data you submit during our communication in addition to your email address shall also be collected.
Reservations/Bookings — When making a booking, you will need to send us your full name, your e-mail address, your full address and the billing details, which we will collect.
Newsletter — If you wish to subscribe to our Newsletter, we will collect your full name and your email.
Social Plugins — Social Plugins are in use on our website. Through the use of the said plugins, we are granted access only to publicly shared information found on the respective Social Media platforms. The use of the plugins found on our website is governed by the terms and conditions of each platform.
II. Opt-out of Website Tracking
To respect the privacy your privacy, you can opt-out of tracking in one click here below.
You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.
Do not Track Preference Support
If you have set your web browser to “I do not want to be tracked” (DoNotTrack is enabled) then we will not track these visits.
III. Legal basis for the data processing we conduct
Cycladic Villa Kamari (www.cycladicvillaparos.com) collects and processes personal data when at least one of the following conditions are present:
- Execution of a contract: processing is essential for the performance of the contract or for action to be taken on the request of a natural person prior to the conclusion of a contract. For example, we collect and process your personal data to complete and manage your reservation so that we can respond adequately to any queries you have submitted through our communication channels (contact form, phone, fax, e-mail).
- Legal Obligation: processing is necessary so that we can comply with obligations established by the law.
- Legitimate interests of the Controller or third parties: Collection and processing are essential for the protection of our legitimate interests in order to ensure the smooth operation of your stay and the defence of any legal claims.
- Vital interests: Processing is necessary to protect the life or any other vital interests of the data subject.
- Consent: In cases where required by law or when none of the above legal bases is applied, our company shall collect and process data after being given explicit, freely given, and informed consent by a natural person (the data subject) under the specific conditions provided by the GDPR. For example, we are given your consent for data collection through cookies and in order to send you our Newsletters.
IV. How long your personal data is retained for
Personal data shall be retained for as long as necessary for data collection purposes, unless otherwise specified by law.
If retaining your data is not needed for an explicitly described and legal purpose, we safely delete and/or destroy them in accordance to our “Policy for Keeping and Deleting Personal Data”.
V. Who your personal data are disclosed and/or transmitted to
Your personal data shall be disclosed to:
(a) The owner of the house and authorised third parties.
(b) Entities entrusted with the execution of specific tasks such as, but not limited to, lawyers, suppliers and/or IT service providers and/or support service providers of all kinds of computer-based information systems or electronic systems and networks, logistics companies, marketing companies, business consulting firms.
(c) Third parties cooperating with or rendering services to CYCLADIC Villa Kamari (www.cycladicvillaparos.com), including, but not limited to, reservation management companies, cooperating massage therapists or yoga teachers, travel agencies.
(d) Supervisory, independent, judicial, prosecuting, public and/or other authorities, bodies or parties assigned to control/monitor the Company’s activities within the scope of their responsibilities.
VI. Rights of the data subject
The General Data Protection Regulation provides you with rights and options that we are committed to satisfying. Thus, you may:
- Request information about your stored personal data and the way it is processed (Right to Access)
- Request rectification of inaccuracies or errors, correction of incomplete data or an update of your data (Right to rectification).
- Request erasure of personal data, if no longer retained for specific, legal or stated purposes (Right to erasure or Right to be forgotten).
- Request restriction of processing a) when the accuracy of the personal data is contested, b) when the processing is unlawful (but you oppose the erasure of the data), c) when the data is no longer needed for the purposes of the processing, and d) for as long as the verification whether the legitimate grounds of the controller override those of the data subject are still pending.
- oObject on grounds relating to your particular situation, at any time, to processing of personal data, especially when this data is processed for direct marketing purposes or profiling. More specifically, you may object to a decision based solely on automated processing. In such a case, you may exercise your right of intervention (Right to object – Automated individual decision-making).
- Receive your personal data in a structured, commonly used and machine-readable format or transmit this data to another controller at your behest, where technically feasible and at all times under the specific conditions of the law (Right to data portability).
- Revoke your once granted consent for your data processing at any time. As a result, we will not be allowed to continue the data processing based on this consent in the future.
- You may send your requests to the email address: info@cycladicvillaparos.com.
If you believe that the provisions for personal data are being violated, please let us know directly or you may file a complaint to the Hellenic Data Protection Authority (www.dpa.gr).
We remain at your disposal for any further query or clarification.
Email: info@cycladicvillaparos.com
VIII. Effective date – Amendments
Version 1.0, Posted on 14/01/2023